Following are links to helpful resources and tips, organised by sections of the BCHDP grant application.
- 2. Project Details
- 3. Digitization & Copyright Permission Details
- 4. Metadata and Description
- 5. Access and Digital Preservation
2. Project Details
2.05 Detailed project schedule
Below are sample workflows and estimated time and personnel required for each format of materials. These are general guidelines only, and will vary based on various factors such as conditions of materials, level of post-processing required, and total number of items to be digitised.
- Digitising VHS Tapes
- Digitising Newspapers
- Digitising Artifacts
- Digitising Microfilm
- Digitising Photographs
- Digitising Fragile Historical Materials
3. Digitization & Copyright and Permission Details
3.02 Copyright considerations
Copyright & Ethical Considerations for Digitization Projects
How to Choose Rights Statements and Creative Commons Licenses
3.03 Digitization Best Practices
Describe your digitization workflow and outline the digitization standards and file formats that will be used in the project.
Examples of digitization standards to follow:
FADGI Technical Guidelines for Digitizing Cultural Heritage Materials
Library of Congress Recommended Formats Statement
BCR’s CDP Digital Imaging Best Practices Version 2.0
3.04 Quality Control for Digitization Projects
Describe how quality control and testing will be incorporated.
Linked below is a guide containing Quality Control (QC) or Quality Assurance (QA) recommendations, including a checklist and external resources to consult.
Quality Control Recommendations for Digitization Projects
4. Metadata and Description
4.02 Metadata schema
What is metadata?
NISO Primer: Understanding Metadata: What is it? What is it for? |https://www.niso.org/publications/understanding-metadata-2017
Metadata schema suggestions:
Dublin Core (DC) Metadata Element Set | http://dublincore.org/documents/dces/
Encoded Archival Description (EAD) | https://www.loc.gov/ead/
Metadata Object Description Schema (MODS) | http://www.loc.gov/standards/mods/
Rules for Archival Descriptions (RAD) |
http://archivescanada.ca/uploads/files/Publications/RADComplete_July2008.pdf
Resource Description and Access (RDA) | http://www.rdatoolkit.org
5. Access and Digital Preservation
Examples of access / hosting options for making your digitsed objects available to the public or your community:
Arca | http://arcabc.ca/
MemoryBC | http://www.memorybc.ca/
Our Digital World’s VITA Digital Toolkit | https://ourdigitalworld.net/services/vita-toolkit/
Access to Memory AtoM | https://www.accesstomemory.org/en/
CONTENTdm | http://www.oclc.org/en/contentdm.html
Omeka | https://omeka.org
5.03 Digital preservation plan
What is digital preservation?
"Digital preservation combines policies, strategies and actions to ensure access to reformatted and born digital content regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated content over time." - "Definitions of Digital Preservation", American Library Association, February 21, 2008.
What is the difference between digitization and digitial preservation?
Digitization is the act of scanning non-digital, analog materials, to digital format. Digital preservation is the act of managing and continually strategizing to keep digital information accessible and authentic. - "Digital Preservation", University at Albany University Libraries, 2021.
More information on digital preservation strategies:
Digital Preservation Management Tutorial |
http://www.dpworkshop.org/dpm-eng/terminology/strategies.html
The AABC maintains a list of digital preservation actions, many of which apply to digitized
resources | https://aabc.ca/Electronic-Records-&-Digital-Preservation-Management